Estimate in March, paint in July.
Painting software to send estimates, keep the color notes and invoice the finished job.
14 days free. No credit card required.
Painting contractor software for a project.
Follow one exterior repaint through the accepted estimate, the deposit and the days on site.
Agree the work
The estimate lists the paint job line by line, and the customer accepts it from the link.
- Drafted
- Sent
- Accepted
Work & pricing
Wash and prepTax
$1,500.00
Caulk and patchTax
$650.00
Painting laborTax
$5,200.00
Front door and shuttersTax
$680.00
Exterior acrylic paintTax
$1,530.00
- Subtotal
- $9,560.00
- Sales tax (10.2%)
- $975.12
- Total
- $10,535.12
Record the deposit
The deposit is recorded against the invoice, and the balance shows what is still owed.
Invoice #2253
Exterior repaint
Sandra Whitlock
$7,535.12
- Drafted
- Sent
- Paid
Payments
- Paid
- $3,000.00
- Balance
- $7,535.12
- Total
- $10,535.12
Payment progress
$3,000.00 paid (28%)
Recent Activity
+ $3,000.00
Jun 5, 2026, 10:22 AMACH
Balance after: $7,535.12
Run the job
Each day's visit and the crew on it stay on the one job.
- Scheduled
- Started
- Completed
- Invoiced
Activity
Visit started
Jun 17, 2026, 7:31 AM
Visit completed
Jun 16, 2026, 3:55 PM
Visit started
Jun 16, 2026, 7:28 AM
Scheduling
Scheduled
Wed, Jun 17, 2026 · 7:30 AM – 4:00 PM · 8h 30m
Outside, inside and back for touch-ups.
Exterior repaints, interiors and short jobs share one crew's month, and a touch-up goes back on the job it came from.
A month for one crew
Six jobs across four working weeks, 20 working days
- Short jobs
- Touch-ups and returns
- Repaints
Exterior repaint
5 days
Week 1
Touch-up visit
2 hours
Week 2
Interior, three rooms
3 days
Week 2
Deck stain
1 day
Week 2
Cabinet refinish
4 days
Week 3
Walkthrough
1 hour
Week 4
Week 2 for the crew
- Mon
Touch-up
Touch-up visit
Two hours back at the exterior repaint, with its colors and photos already on the job.
- Tue
Repaint
Interior, three rooms
Three days inside, a visit a day on the one job, with the crew on each.
- Fri
Short job
Deck stain
A one-day job between the interior and the cabinets, on the same calendar.
What carries forward
- Customer history
- Visit notes
- Estimates
- Invoices
Questions from painting teams.
Visit the Help CenterCan I schedule a week-long repaint alongside short jobs?
Yes. A repaint takes a visit for each day on site, all on the one job, and short jobs and touch-ups go on the same calendar around it. Each visit shows its crew.
Can I use my price book and offer optional items?
Yes. The price book prices the work on your phone, and an estimate can carry optional items the customer picks, like a second coat or the trim in a new color. The exact color, sheen and product go in the job's notes, where the next crew finds them.
How do deposits and stage invoices work?
A deposit is recorded against the invoice, and a longer job can take an invoice per stage. Customers pay by card from the email, straight into your own Stripe account, and partial payments, cash and checks are recorded too.
Can I mix residential and commercial work?
Yes. A property manager's account keeps several properties, so apartment turns and office repaints sit on the same records as your homeowners. Each invoice carries its own payment terms, such as Net 30. Extra work goes on its own estimate, which the customer accepts online before the crew starts it.
What can I bring over from my current system?
Your customers come over from the app you use now or a spreadsheet, along with their jobs and invoices. You check a preview before anything is added, and everything you enter stays yours. See how switching works.
What does setup involve for my crew?
Create the account, add each person with a role, and they sign in on their own phones. The Help Center walks through each step, and the support page has chat, email and the support line when you want a hand.
What does painting contractor software from Zaras cost in 2026?
14 days free, no card. Then Solo $39, Crew $79 or Company $149 a month, sized by your team, with everything included. No sales call, no quote to wait on. Start your free trial →
Put your next painting job in Zaras.
Every call, visit and invoice for a customer on one job.
No credit card needed to start.
