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Run the whole job in one app.

Your office sends the estimate, your crew adds the photos and the customer pays, all on one job.

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Zaras: estimate #EST-1516, Furnace replacement, for Erik Lindqvist, $9,245.78, accepted by the client on Oct 1, 2026 with the customer's signature captured, now job #1207, completed. The title, the dates, the description and the Work and pricing below, the client and the activity at the side.
The customer's estimate page on a phone: Accept estimate #EST-1516, estimate total $9,245.78, the full name Erik Lindqvist typed, a signature drawn with a finger, the consent to sign electronically ticked and the Accept $9,245.78 button.

Accepted on the customer's phone

Follow the furnace job

One furnace job in four screens.

A furnace replacement, from the estimate to the payment. These are the screens your team works in.

Estimate

Send an estimate the customer can accept.

Build it from your price book and send it. The customer accepts or declines from the link.

  • Not accepted yet? The customer gets a reminder 2 and 5 days after you send it.
  • Once accepted, press Create job to turn it into a job.
Zaras: the furnace replacement estimate, accepted, with its four line items, the subtotal, the sales tax and the total of $9,245.78.

Schedule

Put the visit on the calendar.

Assign the visit to the techs who will do the work. The office calendar and the tech's schedule are one schedule.

  • The customer gets a confirmation with a calendar invite, and a reminder the evening before.
  • Move a visit and the tech gets a notification.
Zaras: the team calendar for Thursday, Jordan and Tess side by side, each with the furnace replacement visit from 8am to 3pm, and the visit's card open beside them: Erik Lindqvist, job #1252, scheduled, Thu, Sep 17, 8:00 AM to 3:00 PM, Tess Navarro and Jordan Blake, the address, the phone number and $9,245.78.

On site

Keep notes and photos with the job.

The crew opens the job on their phone and your instructions are at the top. Their photos come back to the same job.

  • Tap On my way and the customer gets an email with your arrival time.
  • Photos taken with no signal are saved and sent later.
Zaras: the furnace replacement job's notes and attachments: the on-site instructions for the crew, and two photos, the old furnace and the new one in the same basement.

Paid

Create the invoice and get paid.

Create the invoice from the finished job, and the line items come across.

  • The customer pays by card from the emailed invoice, into your own Stripe account.
  • The customer gets a thank-you when the job is done, and a link to review you the next morning.
Zaras: invoice #2246 for the furnace replacement, paid, with its details, the customer Erik Lindqvist and the payments card: $9,245.78 paid by check, balance $0.00.

A closer look at the app.

Every picture is a real screen of the app, with sample data.

  • Profit

    Each job adds up its price and its costs, so you can see what it earns.

    • Price, cost and profit stand on one bar with the margin, $2,536.50 at 30.2% on the furnace replacement.
    • Every cost behind it is listed underneath, and hours still waiting for approval stand apart.
    • Only the roles you choose see these figures, through the cost and profit permission.
    Zaras: a job's total of $9,245.78 and its estimated profit of $2,536.50 at a 30.2% margin, price $8,390.00 and cost $5,853.50, with line item costs of $4,740.00, costs of $190.00, approved timesheets of $923.50 and pending timesheets of $30.00.
    The job's estimated profit on the web
    Zaras on iPhone: the furnace replacement job's Work and pricing, four line items each with its cost and profit, the subtotal $8,390.00, sales tax and the total $9,245.78, then Profit $2,536.50 at a 30.2% margin on one bar with the price, the cost and the costs behind it, line item costs, costs, approved timesheets and pending timesheets.
    The same job in the app
    Zaras reports: the gross profit card reads Restricted, with the note Requires cost and profit permission.
    Without the cost and profit permission, gross profit reads Restricted.

  • Customer notifications

    Zaras emails your customers at the usual moments of a job, and each email is yours to turn off.

    • A switch for each email, such as the visit confirmation, the visit reminder and the thank-you after a job.
    • Each row says when it goes out, such as 2 and 5 days after sending or the day before at 5:00 PM.
    • One reminder send time sets the hour for estimate and invoice reminders and review requests.
    Zaras: the customer notifications settings, a reminder send time of 10:00 AM and a switch for each email with when it goes out, estimate reminder, estimate approved, visit confirmation, visit reminder, on my way, thank-you after a job, review request and invoice reminder.
    Customer notifications on the web
    Zaras on iPhone: Customer notifications, the reminder send time at 10:00 AM and a switch for each email to customers with when it goes out: the estimate reminder and approval, the visit confirmation, reminder and On my way, the thank-you after a job, the review request and the invoice reminder.
    The same emails in the app

  • Accept estimate

    The customer opens the estimate from your email and decides on their phone, with no account to make.

    • Optional add-ons they can tick, with the total updated as they choose.
    • A signature drawn with a finger or typed under their full name, to accept.
    • Request changes sends you their question, and the estimate stays open while you review it.
    The customer's estimate page on a phone: the items of the whole-house heat pump, the optional add-on 10-year labor warranty ticked for $650.00 more and added to the estimate, the total $15,042.30 with Decline and Accept estimate buttons.
    The estimate with an add-on ticked
    The customer's estimate page on a phone: Accept estimate #EST-1510, the base estimate $14,326.00, the 10-year labor warranty add-on $650.00 and the estimate total $15,042.30, the full name Ruth Halloway typed, a signature drawn with a finger, the consent to sign electronically ticked and the Accept $15,042.30 button.
    Accepting with a signature
    The customer's estimate page on a phone: Request changes to estimate #EST-1510, the customer's question typed in their own words, about a third head in the sunroom and a start the week of Nov 2, the note that the estimate stays open while the business reviews it, and the Send request and Cancel buttons.
    A request for changes

  • Collect payment

    See what each customer owes, then get paid on their invoice page or on the spot.

    • Each contact shows what they owe, with past due, unpaid invoices and open work.
    • Their invoice page shows the balance due and a Pay button when you take card payments.
    • Record payment for cash, a check, Venmo or Zelle, with a receipt emailed to the customer.
    Zaras on iPhone: Erik Lindqvist's contact page, lead source Referral, the Job, Estimate and Invoice buttons, Balance due $3,663.85 with the next due Oct 26, 2026, 1 unpaid invoice, 4 active jobs and 0 pending estimates over the Collect payment button, then Open work: invoice #2231, $3,663.85 of $9,245.78, due Oct 26, and jobs #1238 and #1239 scheduled for Oct 17 and Oct 19.
    A contact's balance due
    The customer's invoice page on a phone: invoice #INV-2231 from Westgate Heating and Air for the furnace replacement, billed to Erik Lindqvist, partially paid, a balance due of $3,663.85 with $5,581.93 paid and due Oct 26, 2026, the Pay $3,663.85 button, the invoice details and its items.
    The customer's invoice page
    Zaras on iPhone: Record payment for invoice #2231, an amount due of $3,663.85 of the $9,245.78 total with $5,581.93 already paid, Check picked among nine payment methods, the check number, the outcome Paid, a receipt email ticked and the Record payment button.
    Record payment by check

  • Branding

    Your logo and your color go on everything your customers see from you.

    • One logo and one primary color for every invoice, estimate, portal page and payment.
    • A preview of your colors on an invoice's PDF header and its branded email.
    • Client portal settings choose what the shared pages show, such as your logo, your company name and a contact button.
    Zaras on iPhone: Branding, the workspace's logo with Replace logo and Remove, the primary color #1E3A5F with seven presets, and a preview of how the colors look on an invoice's PDF header and its branded email.
    Branding in the app
    Zaras on iPhone: Client Portal settings, show logo and show company name switched on over the current branding, the contact button switched on, and what customers can use to reach you: phone and email, phone only or email only.
    Client portal settings in the app

  • Invite your team

    Start on your own and bring in your crew when you are ready.

    • Just you at first, as the owner and the only member.
    • An email invitation with a role, such as Technician, which you can change later.
    • Team tools arrive with the first invitation, among them team chat, timesheet approval and the team report.
    Zaras settings for one person: Invite your team, with an email address and a role for the invitation, and the owner as the only member.
    Invite your team on the web, in a workspace of one

  • Where your customers come from

    Mark how each customer found you, and Reports adds up what each source brings in.

    • A lead source on each contact, such as Google, Referral, Nextdoor or Yard sign.
    • Jobs and revenue for each source in one table, with the biggest earner at the top.
    Zaras reports: jobs and revenue by lead source, with referral, Google, repeat customer, Nextdoor, other, yard sign and Facebook.
    Jobs and revenue by lead source, in Reports

The tools around the job.

Customers and their emails, team chat, hours, reports and roles.

  • Customers and repeat work

    Keep customer history together and repeat visits organized.

  • Customer emails

    Confirmations, reminders and thank-yous that send themselves.

  • Your team

    Team chat and timesheets for your crew.

  • Reports and activity

    See how the business is doing and what changed.

    • Reports

      Money collected, work done, estimates won and hours worked.

    • Activity log

      Every change in the workspace, with who made it and when.

  • Access and permissions

    Choose who can see costs, profit and workspace records.

  • Zaras Assistant

    Ask about your workspace. Get help using Zaras.

    How Zaras Assistant works

    Answers based on what you can access.

See pricing

Put Zaras to work.

Your next job can run the way the furnace job did.

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14 days free, no card.