Zaras for HVAC
Maintenance agreements, same-day dispatch, and changeout estimates.
Most of a shop’s revenue lands in the hottest and coldest weeks; the shoulders run thin. A whiteboard survives March and buries you in July — the record holds both peaks, and the agreement base fills the shoulders.
What carries season to season: plan renewals equipment history last year’s fix.
A plan visit, a no-cool call, and a changeout closing — history for the tech, the estimate for the office, one thread for the customer.
AC tune-up
The agreement fills the route on its own schedule; the tech opens the job and sees last visit’s notes before knocking.
No-cool call
Dispatch finds the closest available tech, sends a real ETA, and the customer approves the repair from the same thread.
HVAC money comes from two engines — steady agreement work all year, and big tickets when a system gives out. Zaras runs both from the same record.
Steady revenue the peaks don’t control. When a system dies in July, the agreement customer calls you first — and the tech arrives already knowing the equipment.
Changeouts close on the first visit when the numbers are ready — the desk keeps them ready, and no open estimate sits idle.
The record, not the whiteboard — every job from first call to paid, with nothing re-keyed into a second system.
Maintenance agreements — reminders and renewals run from the record, not from a spreadsheet on the side.
Urgent no-cool / no-heat dispatch — same-day calls slotted with an ETA, service history at the door.
Changeout estimates — options, financing, and deposit built into the estimate itself, not a separate step.
Flat-rate pricebook — the book prices the repair on the tech’s phone. Consistent margins on every ticket, no guessing at the door.
Equipment and warranty history — model, serial, install date, and coverage on the record before the panel comes off. Warranty work never gets billed wrong.
Estimate follow-up — unsold estimates get scheduled follow-ups until they close or say no. Nothing dies in a folder.
IAQ add-on line items — duct sealing, UV lights, dehumidifiers, and smart thermostats price as options on the same job.
Commercial rooftop accounts — NET-terms billing and per-site equipment history without leaving the operating record.
Call → estimate → schedule → invoice → paid — every HVAC job, one record.
Plans and prices are public on the pricing page — no sales call to get a number.
Yes. Invoices and payments flow straight into QuickBooks — no double entry, no bookkeeper fights.
It’s yours, both directions. Customers, equipment history, and open agreements come in with you when you join — and everything exports, any time.
Yes — NET-terms billing, per-site equipment history, and multi-site accounts live on the same record as your residential book.
HVAC shops running 1–40 crews — from an owner-operator to a multi-truck shop.
We onboard a limited number of shops at a time. Request an invite, fit is reviewed within 24 hours with a reply either way, and accepted shops get guided onboarding — pricebook and customer list loaded with you, not dumped on you.
Private beta
Every plan runs the full operating system for HVAC — agreements, dispatch, changeout estimates, invoicing, payments. Pick the size that fits the trucks you run today.
$49/ month
One tech, one van. Quote the changeout at the kitchen table, collect at the door — the record keeps the year straight.
from$149/ month
Dispatch at the desk, crews in the trucks. No-cool days triaged from one board, every tech walking in with the system’s history.
Free trial first, month-to-month after — cancel anytime. Full plan detail on the pricing page.
